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Description

Certificate of Completion & Compliance

CHEN Thiam Leong

Background ¾ 26th June 2004

Canberra and Brisbane) to study the Australian system and their experience of selfcertification

The various models of certification considered were :Model 1

Model Selected The Working committee supported Model 3 to be adopted based on the following:9 The Professionals (Architects and Engineers) are competent and able to do so 9 Self-certification has already been implemented for individual detached bungalows 9 Committee under MOHLG was already working to extend the self certification to industrial buildings 9 Self certification is an extension of the current role of submitting person with the OSC 9 Minimum changes required in Acts and regulations

Decision by the Government 9 MOHLG decided to adopt self-certification of CFO by the original submitting professionals 9 Working papers were prepared and presented to the Cabinet by MOHLG and adopted at the end of 2004 9 PM on 13th April 2007 announced officially that CCC,

COB and Built and Sell (10:90) will take effect on 12th April 2007 and all Acts and regulations have been put in place for the implementation 9 Government committed to give intensive training to all the local authorities and related agencies for 2 months for effective implementation

Old (concurrent) Building Delivery System Planning Permission Approval Earthwork Plan Approval

Bldg Plan Approval

Building Construction Form A,B,C,D

Infra Approval & Construction

OSC Form E

Certification by Tech Agencies (Infra & LA)

Specific Service Fire Protection Services Only IR submit to Bomba for Active System

AR/IR submit to Bomba for Passive System

AR/IR submit to LA for BP approval (Form A)

Approval by Bomba

Approval by Bomba Completion of construction

Certified by AR/IR Inspection & Approval by Bomba AR/IR sign Form E

LA issues CFO

CFO Procedure • •

CFO application by ‘qualified person*’ using Form E UBBL 25 empowers the ‘qualified persons’ to certify in Form E that they have supervised the erection of the building which has been constructed in accordance with the UBBL and they accept full responsibility for those portions which they are respectively concerned with and all essential services have been provided

The LA may,

pursuant to UBBL 27 and subject to certain provisions,

grant a partial CFO of any part of the building partially completed and impose any conditions that it deems necessary in the interest of the public

Salient Features of CCC Framework ¾ Building plans are still to be approved by the local authorities through improved OSC

¾ CFO by local authorities will be replaced by CCC to be issued by the Principal Submitting Person (PSP) ¾ This is meant to be merely an administrative change since the Local Authorities carry no liabilities and the liabilities still go back to the qualified person/s

Salient Features of CCC Framework cont’d ¾ CCC can only be issued by PSP after:9all the certifications by the respective parties (professionals,

licensed tradesmen) based on prescribed forms (Form Gs) under the Matrix of Responsibility are secured

Water Authorities,

Bomba (for buildings involving active fire system),

JKKP and Roads & Drains] are still required to be secured before CCC can be issued by the PSP

Salient Features of CCC Framework cont’d ¾ The matrix of responsibility was introduced to make everyone accountable for their respective scope of work ¾ The local authorities will still maintain their right and power to enter the site during construction prior to issuance of CCC by the PSP ¾ The Local Authorities can issue an order to stop the issuance of CCC by the PSP if the building on site is found to have breached the approved building plans relating to health and safety aspects

Salient Features of CCC Framework cont’d ¾ The issuance of CCC is restricted to only technical issues concerning health,

safety and essential services ¾ Non-technical issues will have to be resolved between the Owner and the Local Authorities at the planning and building plans approval stage or via other mechanism ¾ The issuance of CCC will only apply to projects in which building plans are submitted after the amendment of the various relevant Acts and Regulations are in place and effected

Salient Features of CCC Framework cont’d ¾ The respective agencies including CIDB shall take necessary actions against their errant members for non compliance or fraudulent certification ¾ The respective Boards to improve their efficiency and explore more effective measures against errant members

Salient Features of CCC Framework cont’d • The matrix of responsibility was introduced to make everyone accountable for their respective scope of work • The AG chamber took out certification by the consultants’ supervisors from Form Gs • Memorandums were submitted and presented to the Minister of Works to lobby for the inclusion of consultants’ supervisors in the matrix of responsibility • The Minister of Works has in principle agreed for consultants’ supervisors to be regulated under CIDB

Effort will be made to include them under the matrix of responsibility

CCC Building Delivery System Planning Permission Approval Earthwork Plan Approval

Bldg Plan Approval

Building Construction Form A,B

Infra Approval & Construction

Certification by Professionals,

Tradesmen

Certification by Tech Agencies (Infra & LA)

Specific Service Fire Protection Services Only

AR/IR submit to Bomba for Passive System

AR/IR submit to LA for BP approval (Form A)

Approval by Bomba

IR submit to Bomba for Active System Approval by Bomba

Completion of construction

Completion of construction Certification by Vendor & Contractor Certification by IR

Certification by Vendor & Contractor Certification by AR/IR

AR/IR issues CCC

Master Flow-chart Submission to Technical depts R&D Street Lighting

Planning Approved Pre-Comp Plan Approved

Submission by IR for Infra Works Earthworks

Submission by AR/IR on Bldg Plan

Ext Main Drains

Planning Dept

Passive Fire

Structural Plan

Int Water

Sub-struct/Foundation

Active Fire

Ext Electrical Infra

Int Sanitary

Lift Etc

Telecommunication

Landscape

Ext Water Ret Sewerage Ret

Completion of construction – certification by builder,

PA Liaise with Authorities to take over

Issue CCC

Liaise with Authorities to take over

Critical Issues ¾ Licensing of Builder (Main Contractor) on an individual basis ¾ Licensing of specialist tradesman (eg fire fighting installer) ¾ Registration of architect’s and engineer’s site supervisors / COW ¾ Submission of plans by the professionals – for Approval or for Record only

Types of Forms under CCC • Form A : Certification of Buildings/Structural Plans (for endorsement on plans to be submitted for approval) • Form B : Notice of Commencement/Resumption of Building Operations • Form Gs: Stage Certification for various components of works • Form F : Certificate of Completion and Compliance • Form F1: Partial Certificate of Completion and Compliance

FORM F CERTIFICATE OF COMPLETION AND COMPLIANCE (By

To: * …………………………………

I hereby issue the certificate of completion and compliance for the building/s on …………………

upon being satisfied that the said building/s has/have been satisfactorily completed and is/are Fit for Occupation

I certify that I have supervised the erection and completion of the building/s and it is to the best of my knowledge and belief that such work/s is/are in accordance with the Act,

Uniform Building By-laws 1984 and Approved Plan No

………………………………………

Signature of Principal Submitting Person

Particulars of Principal Submitting Person Name : ……………………………

…………………………………………

Address:

………………………………………………

#Board of Architects Malaysia/Board of Engineers Malaysia Registration No

Copy to:

Local Authority :

……………………………………

#Board of Architects Malaysia/Board of Engineers Malaysia * The developer,

if it is for development other than individually built building or the owner,

if it is for individually built building

Project Title:

UNIFORM BUILDING BY-LAWS 1984 FORM G 1 STAGE CERTIFICATION : EARTHWORKS (By-law 25 or 27)

We certify that we have supervised and/or carried out the construction and completion of the earthworks and that to the best of our knowledge and belief such works are in accordance with the Approved Earthwork Plans Ref

and that we accept full responsibility for the same

Name (Individual)

#Registration No

Signature

I certify that this form is not applicable

( Principal Submitting Person ) # I

if there is no relevant body in respect of registration * Delete whichever is not applicable

UNIFORM BUILDING BY-LAWS 1984 FORM G 4 STAGE CERTIFICATION : STRUCTURAL (By-law 25 or 27) Project Title:

and that we accept full responsibility for the same

Name (Individual)

#Registration No

Signature

UNIFORM BUILDING BY-LAWS 1984 FORM G 5 STAGE CERTIFICATION : INTERNAL WATER PLUMBING (By-law 25 or 27) Project Title:

We certify that we have supervised and/or carried out the erection and completion of the internal water plumbing works and that to the best of our knowledge and belief such works are in accordance with the *approved plans/Deposited Plans Ref

and that we accept full responsibility for the same

Name (Individual) (a) Trade contractor

#Registration No

Signature

FORM G 8 STAGE CERTIFICATION : FIRE FIGHTING (PASSIVE) [by-law 25 or 27] Project Title:

……………………………………………………………………

We certify that we have supervised and/or carried out the erection and completion of the fire-fighting (passive) works and that to the best of our knowledge

and belief such works are in accordance with the approved responsibility for the same

Name (Individual a)

Contractor

#Registration No

______________ ( Construction Industry Development Board)

Submitting person _____________

_______________ (Board of Architects Malaysia/ Board of Engineers Malaysia)

Signature _______________ (Date:

I certify that this form is not applicable _________________________

(Principal Submitting Person) # I

if there is no relevant body in respect of registration **

Letter of Clearance from the Fire Department Malaysia (except for residential buildings not exceeding 18 metres height) shall be attached

FORM G 9 STAGE CERTIFICATION : FIRE FIGHTING (ACTIVE) [by-law 25 or 27] Project Title:

……………………………………………………………………

We certify that we have supervised and/or carried out the erection and completion of the fire-fighting (active)) works and that to the best of our knowledge and belief such works are in accordance with the approved plans/Deposited Plans Ref

and that we accept full responsibility for the same

Name (Individual) a)

Contractor

#Registration No

______________ +( ) _______________ (Board of Engineers Malaysia)

Signature _______________ (Date:

I certify that this form is not applicable _________________________

(Principal Submitting Person) + Relevant regulatory body # I

if there is no relevant body in respect of registration

UNIFORM BUILDING BY-LAWS 1984 FORM G 21 STAGE CERTIFICATION : LANDSCAPE (By-law 25 or 27) Project Title: ……………………………………………………

We certify that we have supervised and/or carried out the construction and completion of the landscape works and that to the best of our knowledge and belief such works are in accordance with the approved plans Ref

and that we accept full responsibility for the same

Name (Individual) (a) Trade Contractor

#Registration No

Signature

(b) *Architect/ Landscape Architect

_______________________________________________________________ + Relevant Regulatory Body # I

if there is no relevant body in respect of registration __________________________________________________________________ OR I certify that this form is not applicable

( Principal Submitting Person )

¾ FORM G 5 (Approved/Deposited Plans) STAGE CERTIFICATION : INTERNAL WATER PLUMBING ¾ FORM G 6 (Approved/Deposited Plans) STAGE CERTIFICATION : INTERNAL SANITARY PLUMBING ¾ FORM G 7 (Submitting Engr’s Endorsed Plans) STAGE CERTIFICATION : INTERNAL ELECTRICAL ¾ FORM G 8 (Approved/Deposited Plans) STAGE CERTIFICATION : FIRE-FIGHTING (PASSIVE) ¾ FORM G 9 (Approved/Deposited Plans) STAGE CERTIFICATION : FIRE-FIGHTING (ACTIVE) ¾ FORM G 10 (Submitting Engr’s Endorsed Plans) STAGE CERTIFICATION : MECHANICAL VENTILATION

¾ FORM G 11 (Submitting Engr’s Endorsed Plans) STAGE CERTIFICATION : LIFT/ESCALATOR INSTALLATION ¾ FORM G 12 (Approved Plans) STAGE CERTIFICATION : BUILDING ¾ FORM G 13 (Approved Plans) STAGE CERTIFICATION : EXTERNAL WATER SUPPLY SYSTEM ¾ FORM G 14 (Approved Plans) STAGE CERTIFICATION : SEWERAGE RETICULATION ¾ FORM G 15 (Approved Plans) STAGE CERTIFICATION : SEWERAGE TREATMENT PLANT ¾ FORM G 16 (Approved Plans) STAGE CERTIFICATION : EXTERNAL ELECTRICAL SUPPLY SYSTEM

¾ FORM G 17 (Approved/Deposited Plans) STAGE CERTIFICATION : ROAD AND DRAIN ¾ FORM G 18 (Approved/Deposited Plans) STAGE CERTIFICATION : STREET LIGHTING ¾ FORM G 19 (Approved) STAGE CERTIFICATION : EXTERNAL MAIN DRAIN ¾ FORM G 20 (Approved/Deposited Plans) STAGE CERTIFICATION : TELECOMMUNICATION ¾ FORM G 21 (Approved) STAGE CERTIFICATION : LANDSCAPE

Changes in Acts ¾The following Acts were approved by Parliament for the purpose of CCC :9 Street,

Drainage and Building (Amendment) Act 9 Architects (Amendment) Act 9 Registration of Engineers (Amendment) Act 9 Housing Development (Control and Licensing) (Amendment) Act 9 Strata Titles (Amendment) Act

Key Amendments to the Respective Acts and Regulations for the Implementation of CCC • Architect’s Act 1967

• Registration of Engineer’s Act 1967

Drainage and Building Act 133

Key Amendments to the Respective Acts and Regulations for the Implementation of CCC cont’d • Uniform Building By-Law 1984

Key Amendments to The Registration of Engineers Act 1967 •

Section 7A(5)(d) Increase of fine from not exceeding RM 10,000 to not exceeding RM 50,000 and to increase the suspension of registration for a period not exceeding 1 year to 2 years on Engineering consultancy practice for disciplinary offence Section 14A Establishment of a 3-person Disciplinary Committee to provide more effective disciplinary actions for dealing with CCC issues Section 15(1) and (1A) Insertion of false or negligent certification as grounds for disciplinary action

Increase of fine from not exceeding RM 5,000 to not exceeding RM 50,000 and to increase the suspension of registration for a period not exceeding 1 year to 2 years on a registered Engineer for disciplinary offence

Section 24 Increase the fine from RM 10,000 to RM 50,000 or to imprisonment for a term not exceeding 3 years,

partnership or body corporate who contravenes the provision of the Act and its regulations as stipulated

Section 25 Increase the fine from RM 2,000 to RM 10,000 or to imprisonment for a term not exceeding 1 year,

partnership or body corporate who contravenes the provision of the Act and its regulations where there is no penalty expressly provided

Status of CCC

The majority of the completed projects were for factories,

• Both BEM and BAM set up their respective CCC Sub-Committees to deal with all issues pertaining to CCC

• Review of the CCC documents (Form F and Gs) received by both Boards (circa May 2008) revealed that many PSPs (Principal Submitting Persons) were still not fully conversant with filling up the various forms properly and some defaulting on enclosures

Examples of errors detected were

• Inserting PSP’s design drawing nos

instead of Local Authority’s Approval Reference no

• Inserting Contractor with Company Name instead of the required Individual Name with NRIC no

• Name of Local Authority not inserted • Wrong discipline of Professional Engineer signing as SP (Submitting Person) in Form Gs • Non submission of Form Gs • Non enclosure of Clearance Letters from Utilities

GUIDE TO FILLING UP FORMS F & F1 Form

Insert date of CCC

Insert date of CCC

Address To *

(Version 1

Details of Building

Local Authority

Forms G-1 to G-21

Section,

and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

Insert Name of Local Authority

Attach Forms G-1 to G-21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

Section,

and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

Insert Name of Local Authority

Attach Forms G-1 to G-21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

after completion of Earthwork,

Setting Out and Foundations) 2) Form F/F1 and Form G-1 to G-21 shall be forwarded to the Local Authority and BAM/BEM within 14 days of the issuance of Form F/F1

GUIDE TO FILLING UP FORMS G-1 TO G-21

(Version 1

Project Title

Item *1

Item *1 (a)

Item *1 (b)

G-1 Earthwork

Insert description of project as per BP approval

If this item is applicable,

If not applicable,

G-2 Setting Out

Insert description of project as per BP approval

If this item is applicable,

If not applicable,

G-3 Foundation

Insert description of project as per BP approval

If this item is applicable,

insert SP's Deposited Plans Ref No

If not applicable,

Item *1(c)

Item *2

If Item *1 is applicable,

If item *1 is not applicable,

PSP to sign declaration

If Item *1 is applicable,

If item *1 is not applicable,

PSP to sign declaration

If Item *1 is applicable,

If item *1 is not applicable,

PSP to sign declaration

Project Title

Item *1

Item *1 (a)

Item *1 (b)

Item *1(c)

Item *2

G-8 Passive Fire

Insert description of project as per BP approval

If this item is applicable,

insert Bomba's Approval Ref No

or PSP's Deposited Plans Ref No

If not applicable,

PSP must be a Civil Engineer 5) Attach Letter of Clearance from Bomba (except for residential buildings not exceeding 18 meters height)

If Item *1 is applicable,

If item *1 is not applicable,

PSP to sign declaration

G-9 Active Fire

Insert description of project as per BP approval

If this item is applicable,

insert Bomba's Approval Ref No

or PSP's Deposited Plans Ref No

If not applicable,

If Item *1 is applicable,

If item *1 is not applicable,

PSP to sign declaration

Status of CCC

Status of CCC

a grand total of 151 CCCs have been issued,

comprising • 81 issued by professional architects • 70 issued by professional engineers

Status of CCC – Feb 2009

By 25th February 2009,

professional engineers have issued

CCC using Form F = 132 CCC using Form F1 = 4 Complaints received = 1 Incorrect/Incomplete Submissions = 35 (after May 2008) Warning Letters issued = 29

Feb 2009 ‰‘Form F & F1’ reprinted in 4 different headings to conform with differing gazettes by various states

Form F (By Law 25),

F1 (By Law 27) for Kedah,

Penang,

Selangor,

Melaka,

Kelantan Form F (By Law 23),

F1 (By Law 25) for Wilayah Form F (By Law 25),

F1 (By Law 27) for Pahang,

Terengganu Form C (By Law 25),

C1 (By Law 27) for Negri Sembilan

Status of CCC – Latest Feb 2010: • CCC using Form F = 418 • CCC using Form F1 = 33 Mar 2011 • CCC using Form F = 858 • CCC using Form F1 = 35

CCC issuance

Complaints & Disciplinary Action • • • •

Complaints received from LA >10 PSP submitting under non-registered ECP = 6 PSP issuing CCC wrongfully >5 IC resulting from CCC issue = 1

BEM Circular No

Submission of Plans classified under APPENDICES A,

B & C Appendix A: No person shall submit any Building Plans,

reports and specifications for the underlisted works and or services,

except for any engineering works required (excluding any standard engineering works),

such engineering plans and specifications shall be submitted by a Professional Engineer

APPENDIX A Apartments,

Art Galleries,

Airport Terminal Buildings,

Domestic Houses,

Golf Clubs,

Hotels,

Hospitals,

Kindergartens,

Neighbourhood housings (housing schemes),

Office buildings,

Shophouses,

Supermarkets,

Shopping Centres,

Showroooms,

University Complexes,

Vocational Training Centres,

Appendix B: No person shall submit any engineering plans,

reports and specifications for the underlisted works and or services,

unless he is a Professional Engineer,

except for any architectural works required,

such architectural plans shall be submitted by an Architect

APPENDIX B Airport Runways & Aprons,

Airconditioning & Mechanical Ventilation Systems,

Bridges,

Carparking Areas,

Incinerators,

Jetties,

Mechanical Services & Installations,

Mass Rapid Transit Systems,

Major Retaining Walls ………

Electrical Services Installations,

Fire Protection Services,

Plumbing Services,

Pumping Stations,

Waterworks,

Appendix C: No person shall submit any plans,

reports and specifications for the underlisted works and or services,

unless he is either an Architect or a Professional Engineer

APPENDIX C Aircraft Manufacturing Plant,

Bus Depot & Workshops,

Breweries,

Carparking Layouts,

Carparks (Multi-storey),

Engineering Laboratories,

Electrical Substations (single storey),

Flatted Factories,

Fencing & Gates,

Footings,

Ice Factories,

Assembling,

Processing,

Repair Plants & Associated Buildings & Facilities,

Motor Vehicle Service Stations,

Warehouses & Godowns,

Workshops,

CONCLUSION ¾ With self-certification,

the delivery process will be more efficient and transparent ¾ The success of CCC will depend largely on the professionalism and integrity of the professionals

FAQs • • • • •

END THANK YOU