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Jan 15, 2000 CAA EMPLOYEES CONDUCT REGULATIONS Page 1 CIVIL AVIATION AUTHORITY SERVICE REGULATIONS CHAPTER 1 Format (PDF) to allow easy viewing and navigation between terms and sections The Congressional Accountability Act (CAA), enacted in 1995,

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VICE REGULATIONS (1)

Description

INSIDE 1

Civil Aviation Authority 1-67 Employees (Appointment,

Promotion,

Transfer and other Service Terms and Conditions) Regulations 2014

Civil Aviation Authority Efficiency and Discipline Regulations,

MANUAL OF CIVIL AVIATION AUTHORITY SERVICE REGULATIONS

FINAL DRAFTS PRESENTED TO THE EXECUTIVE COMMITTEE OF CAA

103-123

124-179

180-186

187-194

195-199

NOTICE THE INFORMATION CONTAINED IN THIS MANAUL IS PRIVILEGED AND CONFIDENTIAL,

IT IS INTENDED ONLY FOR OFFICAL USE OF THE AUTHORIZED INDIVIDUAL OR ENTITY

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Final Draft

Civil Aviation Authority Employees (Appointment,

Promotion,

Transfer and other Service Terms and Conditions) Regulations 2014 CAA …

(R)/2014-In exercise of the power conferred by section 27 of the Pakistan Civil Aviation Authority Ordinance,

the Civil Aviation Authority with the approval of the Board hereby makes the following regulations governing the appointment,

transfer and other service terms and conditions of its employees,

Short title,

Promotion,

Transfer and Other Service Terms and Conditions) Regulations,

(2) These regulations shall apply to all employees of the Authority

(3) For officer on deputation the service shall be subject to conditions agreed between the Authority and the lending organization

(4) For contract appointment the service shall be subject to such terms and conditions as determined by the Authority

(5) These regulations shall come into force at once

Definitions

‘’Appointment” includes all appointments whether by recruitment,

promotion and transfer otherwise than by deputation or contract made in accordance with the prescribed procedure

“Authority” means the Authority constituted under Section 3 of the Ordinance

“Board” means the Board established under Section 7 of the Ordinance

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

“Cadre” means a part of an Establishment declared by the Authority which may include one or more Group i

B or C posts in different pay groups at different levels,

the incumbents of which are eligible for promotion by seniority and / or selection,

when vacancies of higher posts occur in the same part of the Establishment

“Cadre seniority” means the relative position of an employee in the cadre to which he belongs

“Common seniority” mean the relative position of an employee amongst all the employees of same the pay group under the common seniority list

“Consultant” means an individual,

engaged for rendering services on terms and conditions governed by a contract

“Contract employee” means a person,

engaged for rendering service for a specified period on terms and conditions governed by a contract

”Competent Authority” means the appointing authority duly designated by the Authority

“Common seniority list” in relation to any pay group means the seniority list of employees of that pay group serving in all cadres

“CAA Pay Group” means the pay group applicable on employees of the Authority

“Duty” means functions performed by an employee on a post whether temporary or permanent and includes

period spent on official visit/ tour

period spent on duly authorized leave

any kind of work to be declared as duty by the Competent Authority

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

“Director General” means the Director General of the Authority

‘Employee’ means any person appointed by the competent authority

“Establishment” means overall strength of posts in all cadres as sanctioned by the Authority from time to time

“Family” means spouse of the employee,

“Form” means the Forms appended to the Schedule

“Gender and Number” in these Regulations means

words importing the masculine gender shall be taken to include the feminine

words in singular shall include the plural and the words in plural shall include the singular

”Government” means the Federal Government

“Initial appointment or recruitment” means appointment made other than by promotion,

“Leave” means the absence from duty with the approval of the leave sanctioning authority

“Ordinance” means the Pakistan Civil Aviation Authority Ordinance,

“Officer on deputation” means an officer whose services have been borrowed from the Federal Government,

“Permanent post” means a post sanctioned by the Authority without prescribed time limit

“Post” means a vacancy /position created in the cadre within the approved establishment of the Authority

“Probation” means any period of employment before confirmation in the service of the Authority or in a post in case of promotion

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

“Probationer” means an employee appointed by the Authority who has not been confirmed

“Promotion” means appointment of an employee to a higher pay group in the service or cadre to which he belongs

“Prescribed” means prescribed under these Regulations

“Regular employee” means an employee who has been confirmed after completing the probation period successfully

Schedule

“Service” means service rendered by an employee in the Authority

“Selection Board” means Boards constituted by the Authority for the purpose of appointment,

“Temporary employee” means an employee who has been appointed by the Authority against a temporary post for a specific period

“Temporary post” means a post other than a permanent post

“Transfer” means posting / appointment of an employee subject to the tenability criteria prescribed by the Authority

(2) The words and expression used in these Regulations but defined in the Ordinance or the rules and regulations for the time being in force shall have the same meaning respectively assigned to them in the Ordinance or the rules and regulations as the case may be

Interpretation

the Director General shall be the final authority for the interpretation of these Regulations and for all supplementary instructions and orders issued in connection with these Regulations

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Chapter I Terms and Conditions of Service 4

Terms and conditions

–(1) The terms and conditions of service of an employee shall be governed by these Regulations

(2) Provided that terms and conditions of service of an employee to whom these Regulations apply shall not be amended or modified to his disadvantage

Classification of service

(2) Each cadre shall comprise posts for staff or/and officers

Classification of posts

B and C posts in accordance with the Table given below

Group CAA Pay Group A

Staff Group

SG-01 SG-02 SG-03 SG-04

Equivalence to Government Pay Scale BPS-02 BPS-04 BPS-06 BPS-08

B Staff Group

SG-05 SG-06 SG-07 SG-08 SG-09 SG-10

BPS-10 BPS-11 BPS-12 BPS-13 BPS 14 BPS 15

C EG-01 Officer

Designation/ Post

Duration of Service

Junior Staff Staff Senior Staff Head Staff

Assistant Grade II Assistant Grade I Supervisor Grade II Supervisor Grade I Senior Supervisor Superintendent / Deputy Assistant Director Grade II Senior Superintendent / Deputy Assistant Director Grade I Assistant Director /ATCO Grade II

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

EG-03 EG-04

EG-05 EG-06

EG-07 EG-08

EG-09 EG-10

Senior Assistant Director /ATCO Grade I Deputy Director/ SATCO Grade II Senior Deputy Director/ SATCO Grade I Joint Director / CATCO Grade II Senior Joint Director/ CATCO Grade I Additional Director/ PATCO Grade II Senior Additional Director / PATCO Grade I Director /EATCO II

2 years

Assistant Director General / EATCO I /Deputy Director General/ Senior Director

5 years

Existing Pay Group

Revised Pay Group

Proposed Groups A Junior Staff

SG-02 SG-03

Staff Grade Senior Staff

Head Staff B

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

PG-04 PG-05

SG-05 SG-06 SG-07 SG-08 SG-09 SG-10 SG-11

Assistant Grade II Assistant Grade I1 Supervisor Grade II Supervisor Grade I Senior Supervisor2 Superintendent Senior Superintendent3 C

PG-07 PG-08

EG-01 EG-02 EG-03

Assistant Director Senior Assistant Director Deputy Director

PG-08 PG-09 PG-09

EG-04 EG-05 EG-06

Senior Deputy Director Joint Director Senior Joint Director Additional Director

PG-10 PG-10

EG-07 EG-08

EG-09 EG-10

Senior Additional Director Director Senior Director/ Assistant Director General Deputy DG

MP-I (3) The Authority may create or abolish from time to time such number of posts as it may deem necessary for efficient discharge of its functions under the Ordinance

(4) Provided that the Authority may also from time to time determine the strength of employees,

required for carrying out its functions

Competent Authority

– (1)The authorities competent to make appointment by recruitment,

promotion and transfer to the various posts in the revised pay group shall be as follows:-

New post New post 3 New post 1 2

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

TABLE-I Sr

Existing Pay Group PG-11and equivalent or above

PG-07 to PG 10

Revised CAA Pay Competent Group Authority EG-09 and above

Chairman of Board

EG-01 to EG-08 and Director General equivalent PG-01 to PG 06 SG-01 to SG-11 and Director Human equivalent

Resource

(3) Subject to completion of length of service in their respective pay groups,

on the commencement of these Regulations all regular employees,

shall be deemed to be in revised CAA Pay Groups with immediate effect,

Table-II Sr

Existing CAA Pay Revised CAA Pay Duration No

Group (PG) Groups Service 1

PG-02 3

PG-03 4

PG-04 5

PG-06 7

PG-07 8

PG-08 9

PG-09 C

SG-02 SG-03 SG-04 SG-05 SG-06 SG-07 SG-08 SG-09 SG-10 SG-11 EG-01 EG-02 EG-03 EG-04 and Ex-Cadre EG-05 EG-06

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

PG-10 and Ex-Cadre EG-07 B EG-08 11

PG-11 and Ex-Cadre EG-09 A EG-10

Regular appointment in service

– (1) The Authority shall make appointments by

Recruitment

Selection

Promotion

experience and other conditions have been prescribed in the Schedule I

(3) The Authority may amend or modify the Schedule from time to time subject to the requirements of the post

(4) Provided that such amendment(s) or modification(s) shall be made to improve and further strengthen the prescribed conditions under Schedule I4

Procedure for assessing recruitment requirement

in consultation with the concerned Directorate shall carry out an assessment for recruitment against the posts falling vacant in induction pay groups due to any of the following instances such as

Retirement

promotion from induction pay groups

removal or dismissal from service

selection under Internal Job Placement Regulations

upon creation of new post[s] by the Authority

To be prescribed by the Human Resource Directorate

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

any Directorate may also forward to the Human Resource Directorate,

its recruitment requirement in induction pay groups with reasonable justification

(3) The Human Resource Directorate shall carry out a periodic assessment of recruitment either on its own or in consultation with the concerned Directorate

(4) In case the Human Resource Directorate is of the opinion that the recruitment under clause (1) and (2) is necessary for efficient working of the concerned Directorate,

it shall without any delay seek the approval of the Competent Authority

(5) The Competent Authority shall give immediate directions to the Human Resource Directorate in case there is a recruitment requirement for operational posts

(6) Subject to clause (4) and (5) the Human Resource Directorate shall,

commence the process of such recruitment

Initiation of recruitment process

(2) The advertisement shall clearly include

the required eligibility criteria for such appointment

the terms and conditions of acceptance and rejection of application

the requirement to verify degree/certificate through respective educational or technical institute or university as the case may be

the deadline for submission of application

any other details as prescribed by the Authority

Application

shall be entered in the record in chronological order by the Human Resource Directorate

(2) In case of more than one post the Human Resource Directorate shall maintain separate record of each post subject to the condition under clause (1)

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Provided that the interested candidate may submit his application on the electronic – form or through courier or postal service

(4) All candidates shall be allowed to correct or improve upon any information that has been submitted online provided that it has been done before its submission deadline

(5) All application shall subject to screening process as prescribed by the Authority from time to time

After screening process,

test and assessment of shortlisted candidates shall be conducted by the Human Resource Directorate or/and any consultant hired for such recruitment purpose

(6) The test results compiled by the Human Resource Directorate shall remain confidential

Interview

(2) Interview under clause (1) shall be processed by the Human Resource Directorate on the prescribed date and venue

(3) The panel for conducting interviews shall be constituted by the Human Resource Directorate with the approval of the Competent Authority subject to the nature of the advertised post

(4) The panels shall conduct interviews and prepare a merit list[s] of candidates who are eligible for recruitment subject to conditions of advertised post[s]

Candidates to be recommended

(2) The Selection Board shall evaluate the merit list,

along with the proof of qualification,

that shall be the primary consideration for recommendation

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

(4) Provided that the Selection Board after evaluation under clause (2) may change the order of merit list as proposed by the panel upon considering that

Proof of qualification,

Non satisfactory certificate of character and antecedents

Record or documents of candidate are based on misrepresentation

or After re-verification of any degree or certificate if found to be fake or forged

the Selection Board may forward its recommendations to the Competent Authority

(6) If the Competent Authority decides to appoint a candidate whose re-verification is pending,

such appointment shall remain subject to the outcome of the verification report

(7) The merit list shall be arranged in the order of merit and in case of candidates of equal merit their names shall be arranged in the order of seniority in age

Constitution of Selection Board

promotion and transfer as prescribed below:

Table: I (Selection Board for EG 09& above) Selection Board Constitution of Board for EG-09 & above Director General Chairman Director Human Resource Member Director Concerned Member Concerned Additional Director Secretary for recruitment and selection process 12

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Table: II (Selection Board for EG

promotion and transfer the Selection Board shall follow all concerned orders and instructions that are not inconsistent with these Regulations

(3) The recommendations of the Selection Board shall be binding,

unless the Competent Authority has compelling reasons to reject the recommendations of the Selection Board,

he may revise the order of merit list for reasons to be recorded in writing

Appointment in EG-09 and above posts

Direct recruitments in SG-01,

SG-05 and EG-01 subject to the provisions of these Regulations

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

the vacancies shall be preferably filled on local basis

Conditions of recruitment or initial appointments

(2) Provided that as and when necessary the Authority may amend or modify the Schedule –I but such amendment or modification shall be made to improve the prescribed criteria for recruitment

(3) In case of recruitments or appointment post-qualification experience shall be taken into consideration

(4) No person other than a citizen of Pakistan shall be eligible for appointment in the Authority

Provided that this restriction may be relaxed where the person holds dual nationality or holds a Pakistan origin card subject to the law for the time being in force

But the Authority subject to the sensitive nature of service may deny any such relaxation

(5) No person who intends to or has married a foreign national shall be eligible for appointment in the Authority

Provided that the Authority may,

relax such restriction in suitable cases

(6) A person who intends to be recruited in the service must possess good physical and mental health

Provided that physical incapacitation must not be of a nature that may affect or interfere with the discharge of his duty

(7) At the time of initial appointment a person shall furnish

a medical certificate of fitness in the form as prescribed in Schedule II

if married a marriage certificate indicating that his spouse in not a foreign national

an undertaking as prescribed by the Authority

as prescribed under other regulations for the time being in force

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

other information required under any special or general order of the Authority

(9) A person at the time of initial appointment must declare his date of birth and produce evidence thereof e

matriculation certificate or secondary school certificate or birth certificate of the concerned Union Council/ Municipal Administration of the concerned Local Government or in case PATA and FATA the authorized entity under any law for the time being in force and in the absence thereof such evidence as may be acceptable to the Authority

If a person is unable to produce for reasons beyond his control evidence of his age,

he shall state his age and make a written declaration on the “Affidavit” that the age as stated by him is correct

Case of such a person shall be referred to the prescribed Medical Board

(10) The opinion of the Medical Board as to the age shall be final and binding on such person

The date of birth recorded by the Authority at the time of his initial appointment shall not be altered except in case of a clerical error,

(11) No person who is less than 18 years of age shall be recruited in the Authority

(12) All vacant posts shall be filled on All-Pakistan basis in accordance with the merit

Provided that Provincial or regional quotas as prescribed by the Federal Government from time to time shall be filled subject to production of original certificate of domicile

(13) No person shall be eligible for initial appointment unless he produces a certificate of character from the head of the academic institution last attended and the certificate from two respectable persons not being his relations who are well acquainted with his character and antecedents

(14) Notwithstanding anything contained above an appointment by recruitment shall remain subject to screening and verification of

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

character and antecedents of the person to be appointed to the satisfaction of the Competent Authority

Ad-hoc and temporary appointments

may fill the post on ad-hoc basis after forwarding the requisition to the prescribed Selection Board through Human Resource Directorate,

for a period not exceeding six months

(2) The Competent Authority shall make all ad-hoc appointment subject to the conditions prescribed below

The appointment shall be made of a person duly qualified in accordance with the provisions of these Regulations and orders applicable to the post

The appointment shall be made on merit determined by the objective criteria

The appointment order/ letter certifies that a requisition has been forwarded to the prescribed Selection Board through Human Resource Directorate

The appointment has been made subject to revocation or termination or revision

(3) Provided further that ad-hoc appointment shall not confer any right on the person so appointed in the matter of regular appointment to the same post or the service will count towards seniority in the pay group

Temporary or short-term,

(2) Provided that in case the Authority decided in its interest that such temporary post may continue for a duration exceeding 12 months it shall pass specific order as to the date of abolition of such post

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

(4) The Authority shall advertise all such post in newspapers of nationwide circulation

(5)The Authority shall have the power to revoke or terminate the service of any person[s] so appointed against such temporary post[s]

Condition for appointments on temporary post

(2) The salary package for such post shall include pay and benefits as prescribed by the Authority

(3) All appointments shall remain subject to minimum educational qualification,

experience as prescribed in Schedule-I or the advertised eligibility criteria

(4) Such appointments will be made for a short period not exceeding 12 months or such duration as determined by the Authority at the time of creation of post

(5) Provided that the Authority may abolish any such post before 12 months or any extended duration

Upon such abolition the appointed persons or employee shall have no lien respectively against such post for any financial benefit of any remaining period or count towards seniority as the case maybe

(6) Provided that in case an employee of the Authority is appointed on a temporary post he shall have no lien against his substantive post/pay group after a period of 12 months

(7) In case a temporary post is abolished before 12 months period the said employee shall revert to his post against which he holds a lien

Contract appointment

the contractual appointment shall be made in accordance with the procedure prescribed by the Authority from time to time

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

save in accordance with any other Regulations of the Authority,

Appointment of Consultants

for discharge of its functions

(2) The service of the consultant[s] shall be subject to the terms and conditions of their respective contracts,

save in accordance with any other Regulations of the Authority,

Probation

on appointment to any post by recruitment,

promotion and transfer or selection under the Internal Job Placement Regulation,

shall be deemed to be on probation for a period of one year

Provided that such period may be extended at the discretion of the Competent Authority for a period not exceeding one year

(2) The period of probation may be curtailed by the Competent Authority

Provided that such curtailment shall not be more than two months,

subject to reasonable and sufficient grounds in writing as it considers necessary

(3) On the successful completion of the probation period,

the Competent Authority shall,

terminate the probation and declare him to be eligible and fit for confirmation subject to any pending re-verification of degree,

(4) In absence of an order under clause (3) of this Regulation the period of probation shall deemed to be extended for another period of one year subject to the decision of the Competent Authority

(5) In case of unsuccessful completion of the probation period of initial appointment,

the Competent Authority shall not extend such period

(6) If an employee fails to show satisfactory progress during the initial or the extended period of probation in cases of:a

recruitment or initial appointment he shall be liable to be discharged from the service

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

promotion and transfer or selection,

be reverted to the service or post from which he was promoted or transferred or selected against which he holds a lien

Confirmation

be eligible for confirmation in a post or service as may be prescribed

(2) An employee promoted on regular basis shall be eligible for confirmation after rendering satisfactory service for the period prescribed for confirmation therein

(3) There shall be no confirmation of an employee appointed against any temporary post or vacancy

who during the period of his service was eligible to be confirmed but retires from service before being confirmed shall not,

merely by reasons of such retirement,

be refused confirmation or any benefit occurring therefrom

(5) Confirmation of an employee shall take effect from the date of occurrence of permanent post in the Authority or from the date on which employee was due for confirmation whichever is later

Seniority

the Human Resource Directorate shall cause and maintain common seniority list[s] of all employees

Provided that such list shall be in addition to separate seniority list maintained for each service cadre

(2) The seniority list[s] shall be circulated to the concerned employees for endorsement or objections if any

(3) Provided that nothing herein contained shall be construed as to confer any vested right to a particular seniority in such cadre or pay group as the case may be

(4) Provided that seniority of an employee shall be subject to the length of continuous service in his respective service cadre and any earned leave sanctioned during such period shall not constitute a break in continuity of service

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Seniority on initial appointment

(2) In case of two or more employees are recommended by the Selection Board their inter se seniority shall be determined in order of merit assigned by the Selection Board

(3) Provided that inter se seniority of the employees on training determined by the Selection Board shall be subject to successful completion of training course from CATI or any other accredited institute

(4) In case one employee is recommended by the Selection Board,

his seniority shall be calculated fromi

the date of recommendation by the Selection Board,

if he was already appointed on the same post on ad hoc basis

the date of his appointment order after being recommended by the Selection Board if he was not already holding the same post

the seniority of employees appointed on promotions shall be listed first in their order of seniority in the lower pay group inter-se up to the extent of the percentage so reserved and they shall be followed in seniority by the direct recruitment and selection in the order of merit

Seniority on promotion

(2) Provided that an employee promoted to higher pay group on an earlier date shall be senior to those promoted on a later date

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

on their promotion to the higher pay group,

retain their inter se seniority of the lower pay group

(4) Provided that employees eligible for promotion who could not be considered for promotion or whose case was deferred while their juniors were promoted to the higher pay group,

take their seniority with the original batch

Seniority on appointment by transfer

(2) Provided that all employees belonging to the same service cadre or pay group selected for appointment by transfer to a service cadre or pay group in one batch shall,

take inter se seniority in the order of their date of regular appointment in their previous service cadre or pay group

(3) Provided that all employees belonging to different cadres selected for appointment by transfer in a new cadre or when one cadre has been merged into another cadre shall take their inter se seniority in accordance with the common seniority list maintained in the Human Resource Directorate

Seniority on appointment by selection

(2) Provided that all existing employees of the same service cadre or pay group shall be senior to those who are appointed in such service cadre and pay group by selection process under Internal Job Placement

Inter se seniority of employees appointed in the same calendar year

or initial appointment shall take seniority from that date of their regular appointment

FINAL DRAFT after Executive Committee Meeting and IHD July 23,

Promotion

promotions shall be made on posts reserved for such purpose

(2) A post referred in clause (1) may either be a selection post or a nonselection post to which promotions shall be made as prescribed below

In the case of a selection post,

on the basis of selection on merit and suitability

and In the case of a non-selection post,

on the basis of seniority-cum- fitness:

Explanation

Promotion Procedures

(2) The Selection Boards shall consider cases of employees eligible for promotion at least once in a year

(3) The employee eligibility for promotion shall be subject to requirements such as

prescribed minimum continuous length of service for promotion in next higher pay group

trainings and courses as the case may be

Performance Appraisal Reports (PAR) for minimum continuous length of service required for promotion in next higher pay group

promotions to be made first and selection/ recruitment shall be made later in order

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promotions on technical and operational posts will be within their own line of specialization or service cadre

The criteria for promotion in their case[s] shall always remain the technical qualifications and experience e

as prescribed by the Authority from time to time

provided that promotion of an employee on post outside his service cadre may be done only on tenable selection post[s] prescribed by the Authority

General conditions for promotion for posts in SG-11 and below

shall be considered eligible for placement of their case before the prescribed Selection Board in case

an employee who has completed the prescribed length of years of service on posts in the same pay group and possess the prescribed qualifications and experience for higher pay group shall be considered for promotion on the basis of seniority cum fitness

performance of such employee meets the criteria as prescribed by the Authority from time to time and has not been involved in any disciplinary case

General conditions for promotion for posts in EG-01 to EG-08

an employee who has completed prescribed years of service on post[s] in his existing pay group and possess the prescribed qualifications and experience required for promotion in the next higher pay group shall be considered for promotion on the basis of seniority cum fitness

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Promotion of employee on deputation

on deputation to the Federal/ Provincial Government,

international agency or private organization abroad will be considered for promotion only on return of his services to the Authority after earning specified number of Performance Appraisal Report[s] and any other condition as specified

(2) The authorized officer shall give an intimation to the employee on deputation with an option to return to the Authority before his case is considered for promotion in accordance with the seniority list,

if such employee fails to return he will not be considered for promotion

Promotion of employee on leave

Promotion to be deferred

Non- submission of the Performance Appraisal Report by an employee to the concerned officer[s]

or Non- submission of the Performance Appraisal Report by the concerned officer

or In case the prescribed Selection Board considers the record to be incomplete in any manner whatsoever

or In case of pendency of a criminal case,

or In case of pendency of disciplinary proceedings

or In case of imposition of minor penalty

or In case employee’s inter se seniority is subjudice

Superseded employees

shall be re-considered for promotion,

after earning such number of Performance Appraisal Report[s] as prescribed by the Authority (PAR)

(2) Provided that the employee superseded shall be re-considered for promotion only thrice

Effective date of promotion of an employee

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on which the recommendation for promotion was made by the prescribed Selection Board

(2) Notwithstanding anything contained above,

the employee who dies or superannuates after the recommendation of the prescribed Selection Board shall be eligible for all the retirement benefits of the promotion post without assumption of the charge of such higher pay group/ post

Training of employees

(2) The Authority may require an employee to sign a bond on such terms and conditions as deemed necessary

Qualification and experience requirement

who possess the required qualifications and meet the conditions laid down for the purpose of promotion and transfer to a post of higher pay group,

shall only be considered by the Selection Board

on regular basis shall be made,

unless the employee concerned has completed such minimum length of service and attended such training[s],

as may be prescribed from time to time

Conditions for acting charge post

to fill a post reserved for promotion quota,

the Authority may appoint the most suitable employee belonging to the service cadre concerned on acting charge basis,

who is otherwise eligible for promotion but does not possess the prescribed minimum length of service

(2) Provided that in case of a post reserved for recruitment,

on the report of prescribed Selection Board,

that no suitable person is available in the advertised category to fill the post and it is expedient to fill the post,

the most suitable employee on additional charge basis on that post,

who is otherwise eligible to hold such charge

(3) Acting charge appointment shall be made against posts which are likely to fall vacant for a period of six months or more

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(5) In case of posts falling vacant for period less than six months only current charge appointment may be made subject to the orders issued by the Competent Authority from time to time

(6) All appointment on acting or current charge,

shall be made by the Competent Authority

(7) Acting charge appointment,

shall not amount to appointment by promotion on regular basis or for any other purpose including seniority

(8) Acting charge appointment shall not confer any right for regular promotion to the post held on acting charge basis

(9) Provided that an employee holding an acting or current charge shall be entitled to the travelling and daily allowance as specified for the employee who is holding the charge substantively

Condition for Additional charge

the Authority is of the opinion that no suitable employee of the same service cadre or pay group is available to fill the post,

the most suitable employee of the same pay group to hold an additional charge

(2) The duration of such additional charge shall not be more than six months,

subject to the order issued by the Authority it may be extended for another period of six months

(3) Provided that beyond the specified duration or extension,

if post remain vacant it shall stand abolished and the work of such post shall be distributed among the employees belonging to the same service cadre and pay group

(4) Provided that such employee shall be eligible for an additional charge pay as prescribed by the Authority

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Conditions for deputation

(2) The deputation criteria of employee shall not specify any conditions that are less favourable as compare to the entitlement under these regulations

(3) The maximum period of deputation shall not exceed five years

(4) Provided that the post vacated by an employee who has been transferred by deputation shall be filled in accordance with the procedure as determined by the Authority

(5) An employee who has been confirmed against a permanent post,

shall retain his lien while on deputation and upon return shall be transferred against the same post or any vacant post of the same pay group subject to tenability criteria

(6) Provided that such lien shall be terminated upon appointment against a permanent post outside his service cadre

Termination of Service

–(1) The service of an employee may be terminated without notice

during the initial or extended period of his probation

on the expiry of period of temporary appointment

if the appointment is made on ad-hoc basis it shall be terminated on the appointment of a person on the recommendation of the Selection Board

where an employee has been appointed by promotion on probation,

he will be reverted to the lower post against which he holds a lien

where an employee has been transferred from one service cadre to another he shall be transferred back to his original cadre

(4) The Authority may abolish or cause reduction in strength of posts subject to service exigencies

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the employee[s] whose service has to be terminated shall ordinarily be the one,

who is the most junior in such service cadre or pay group

(6) Provided that in case of abolition of permanent post the employee who is otherwise entitled for retirement or service benefits shall be deemed to be eligible for all such benefits

(7) Notwithstanding the provisions of sub-clause 1(i),

but subject to the provisions of sub-clause 1 (ii),

the service of a person on temporary or contract appointment shall be liable to termination on a forty five days’ notice or pay in lieu thereof or according to the terms and conditions of his contract

(8) The service shall be terminated if the Authority in its considered opinion is satisfied

that it is expedient to terminate the service of an employee [s] on account of

Prolonged or intermittent absence without permission of the leave sanctioning authority

Loss of confidence in the employee’s professional competence or whose integrity assessment report is unsatisfactory

Possible threat to the security and the interest of the Authority

Non satisfactory certificate,

Reversion to a lower post

temporary or acting charge basis shall be liable to be reverted under the order of the Competent Authority to his lower pay group/ post against which such employee holds a lien,

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upon notice after assigning reasons thereof at any time during the probation period

Retirement from Service

(2) An employee may retire on such date after he has completed twenty years of qualifying service for pension and other retirement benefits as prescribed by the Authority

(3) Provided that on retirement from service,

the date on which entitlement to pay,

allowances and other service benefits shall cease to continue shall be determined by the Authority

Last date for pay purpose

in case of pre-mature retirement,

removal from service or death,

shall be the date on which the entitlement to pay,

allowances and other benefits cease to continue as determined below

the date shall be either the date of expiration of the notice period or such other date as the Authority may permit

Such employee shall continue to perform his duty during the period of notice of resignation or otherwise,

except when resignation takes effect upon completion of any sanctioned leave

Earned leave shall be granted during the period of notice of resignation as determined by the Authority

in case of expiration of a temporary or contract appointment,

the date shall be that specified in the letter of appointment

the date shall be that indicated in the notice of termination

in case of dismissal or removal,

the date shall be the date of the order of dismissal or removal from service

the date shall be the actual date of death or the date on the death certificate

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in case of incapacitation while in service,

upon the date of decision of the Medical Board to discharge such employee

Employee being unfit for service

or incapacitation or invalidation on account of accident or terrorist attack or law and order situation,

which renders him unfit for the proper and efficient discharge of his duties or service or having dangerous disease[s] which is communicable and is likely to endanger the health of other employees

(2) If the Authorized Medical Officer certifies,

that such employee requires a period of absence from duty for the purpose of his recovery,

the Authority may grant him leave,

including extra-ordinary leave,

as if the employee had himself applied for such period as recommended by the Authorized Medical Officer

(3) If the Authorized Medical Officer after examining the employee certifies that such employee is permanently incapacitated and is unable to perform his duties,

the finding of the Authorized Medical Officer shall be communicated to the employee immediately

(4) The employee within fourteen days of such receipt of official intimation may apply to the Authority for a review of his case by a Medical Board

(5) The Authority shall immediately constitute a Medical Board the members of such Board shall not include the Authorized Medical Officer who had issued the certificate in the first instance

If the reviewing Medical Board certifies that the employee is permanently incapacitated for further service or the employee fails to apply for review the Authority may require him to retire or discharge from service,

(6) In case the Medical Board holds that the employee is fit for service he shall be reinstated forthwith and the period of his absence will be treated as duty

Employment after retirement

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Private employment

may seek any private employment

where employment is sought by an employee while on leave preparatory to retirement,

he shall obtain prior approval of the Authority

may be revised from time to time

(2) An employee shall on first appointment to a pay group in a time scale draw the minimum of that pay group and admissible allowance[s] if any unless the Competent Authority for reasons to be recorded fixes his initial pay at a stage in that pay group

(3) Subject to the regulations for the time being in force an employee shall begin to draw the pay & admissible allowances attached to his post with effect from the date when he obtains necessary medical fitness certificate and assumed duties and shall cease to draw as soon as he ceases to hold such post

(4) The pay groups prescribed under these Regulations shall be applicable to all employees of the Authority from the commencement of these Regulations

Pay during training courses

(2) Provided that employee on training or instructions course abroad shall only be entitled to draw pay and allowances in Pak rupees in addition to any travelling and daily allowance as prescribed for foreign training

Rewards,

incentives and recognition certificates

-The Authority may prescribe any scheme for rewards,

for its employees in recognition of their extra-ordinary service record or performance

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Allowances

-All eligible employees shall be entitled to such compensatory and prescribed allowances at such rates as may be determined by the Authority from time to time

Professional and qualification allowance

Personal staff allowance

-All eligible employees shall be entitled for personal staff allowance at such rates as may be determined by the Authority from time to time

Medical Allowance

-All eligible employees shall be entitled to receive medical allowance as prescribed by the Authority from time to time

House rent allowance

Utility allowance

Travelling and daily allowance entitlement

Additional charge allowance

-An employee who holds an additional charge of an equivalent pay group post,

for a period not less than 30 days shall be entitled to an additional charge allowance equivalent to 20% of the basic pay applicable to such pay group

Acting or current charge allowance

-An employee who holds an acting or current charge of a higher post,

for a period not less than 30 days shall be entitled to acting or current charge allowance equivalent to 20% of the basic pay applicable to such pay group

Annual increment

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Subsistence grant

shall be entitled to subsistence grant as determined from time to time by the Authority

Performance appraisal report

(2) The Authority shall assess employees’ performance and conduct in order to ensure accountability and professional development by performance appraisal reports

Such reports shall deem to be one of the criteria for promotion of an employee for his career development and progression in service

(3) Provided that this Regulation shall not apply to temporary employees unless otherwise prescribed by the Authority

Record of service and appraisal report

recorded in the form and manner as specified by the Authority

(2) An employee shall not have access to his performance appraisal reports

Provided that such employee shall be informed of adverse remarks,

relating to remedial effect in order to give him an opportunity to explain his position or to correct himself

(3) A service book/ record containing events relating to the service in the Authority including a leave account shall be maintained in respect of all employees in such form and manner as specified by the Authority

(4) The identification marks of the employee shall be given in the service book/record and a passport size photograph and finger prints of both hands of the employee shall be affixed to the service book/record

(5) All entries in the service book/record shall be initialed by the Human Resource Directorate

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Provident fund,

benevolent fund and group insurance

benevolent and/ or group insurance as prescribed by the Authority from time to